How to work efficiently with remote employees and teams


We are all becoming remote workers. We read our emails on our phones, answer phone calls wherever we are. Many already work virtually, without physical offices or with a team spread around the world. You can also find virtual assistants, designers, developers and any kind of profile you need to boost your projects at a fair rate. 

Sustaining an efficient workflow can be challenging, but we all need to learn how to manage and work within a distributed workforce. Without borders, it becomes easier to keep your business running around the clock and to find the most relevant talent at a fair rate.

Is it your first time hiring a remote worker? Are you looking into having a new remote worker or a remote team? Here are some of the best tips on how to make them work efficiently. 

Ownership

The power of ownership is very important for the members of your team. Letting them make their own decisions and holding them accountable for their work is empowering. It shows that you trust them and they will feel more confident in doing their jobs. It is best to layout clearly everyone’s roles and responsibilities, short and long term goals. Prepare a layout for each remote worker’s daily tasks and responsibilities and be clear on what needs to be accomplished every day. This way, you also won’t need to micromanage or track their time because you will have already laid out the plan on what is expected to be delivered each day, each week, and each month.
 
 

Communication 

Communication is key to have a long-lasting work relationship with your remote workers and teams. Team productivity also depends on effective communication. It helps team members to understand their job responsibilities and goals. A communication gap can actually lead to multiple confusion within a team that could negatively impact the overall productivity of a team.
In order to build open and healthy communication with your remote workers, you can download a mobile or a desktop app like Flock, Slack, etc. You can also use mobile apps like Whatsapp, Telegram, Viber, or even Skype. Make sure you have implemented a protocol to notify or be notified if someone becomes unavailable due to technical or personal difficulties: even if your coworkers are in a country where the internet or electricity is not reliable, they should still be able to send or receive a mobile message or have a phone call on a landline in case of impediment. 
 
 

Strengths and Weaknesses

As a team leader, you need to be aware of your team members’ strengths and weaknesses. Everyone has some hidden skills and talents. You might hire them for certain skills, but you also need to get to know what else they can do so you can capitalize on it in the future. It will save you money and time not to hire an additional head for a new task when one of your team members already have the skills you are looking for. 
 
Allowing them to grow their strength while considering everyone’s limit will also have a durable impact on the morale and success of your team.
 
 

Micro-manage me not

This is the most important thing that you need to consider if you are planning to keep your remote team for a long time. Trust is one of the basic foundations in keeping a team whether it is online or in an office-based setup! Thus, micromanagement should not be necessary. 

No need to micromanage. It will just stress you more. It beats the purpose of hiring remote workers if you’re checking on them every second. But it doesn’t mean you should do nothing to track their works. Here comes the project management tools. 


Project Management Tool

As mentioned, communication is one of the keys to make or break your remote team’s success. In order to facilitate and practice this, you need to have the right tools. Hence, getting a good and effective Project Management tool is primordial. 

You need to look for a project management tool that can bring your remote team members together and house projects and clients all in one place. There should also be the right functionalities for team discussions and group chat communication. Getting a good project management tool is a way to take your team productivity to the next level! 

There is a wide range of tools for tasks/project management and communication from free plans to premium plans. Don’t forget to list what are your needs before choosing one.

Open communication + Trust + Good Project management Tool = Happy remote working environment!
 
 

Work Environment

Though you are keeping a virtual team and a virtual office, you need to make sure that each member of your eTeam has a good working environment at home. Always remember that your remote employees are usually working from their homes. During the interview, you need to make sure that they have a good working environment. They must have a good internet connection, a room with an office desk where they could stay comfortably for a long period to make sure they can work efficiently during their working hours. 
 
 

Praise and Incentives

Do you know that employees work best when they are given a reason to do so? Incentives are very important to those who work hard in your office. They are the people you should take care of and keep for the longest time if you want your business to run smoothly forward. 
 
Incentives are a way to show your appreciation for their hard work. They keep your team motivated all year round but messages like “Good Job”, “You did great!, “Excellent work” can also be great motivators. Don’t forget to freely give them to your remote worker or team when they deserve your praise. 
 
 
Those are some of the most important tips to develop and sustain a great working environment with remote workers. We, at OnGlob, thrive to connect you with the workforce you need around the globe and ensure a productive relationship. Interoperating with a wide range of profiles can be an amazing catalyst to your business and we hope this article and upcoming ones will help you build your projects in the best conditions!
 

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